Security, Privacy and Compliance

Superior Physical and Technology Safeguards

Superior Compliance Certifications

File Management Pros is the only locally owned company and one of only a few companies in the world that has achieved the highest levels of certification from PRISM International and NAID the international trade organizations for Records and Information Management and Information Destruction.

PRIVACY+ and NAID AAA certifications, are the highest 3rd party audited security and privacy standards in our industry. Our policies and practices are reviewed for excellence and subject to random audits. We are happy to provide you with details at anytime.

Quality Physical Security & Protection

File Management Pros takes pride in its facility. We have installed safeguards to not only provide the highest-level of security for your files and records. But they also play an important part in improving customer response time.

File Management Pros’ storage facility offers state-of-the-art protection (from dirt, moisture, pests, and fire) and complete security of your files at reasonable rates.

Our facility utilizes a dry-charged, heat-activated fire detection system which is monitored 24×7 and inspected and tested twice a year.

Our facility’s security system is monitored 24/7 and requires dual-level security verification for access.

All access external and internal access points are secured at all times and they monitored on closed circuit TV 24×7.

All personnel are subject to ongoing background and drug testing procedures.

State of the Art Cyber Security and Protection

In addition to physical security, FMP also takes great measures to secure its systems and technology. State of the art firewalls, virus protection and third-party intrusion testing multiple times each year are only a few of the steps we take to ensure the integrity of both our systems and our clients’ data. All FMP procedures and processes are continually reviewed to ensure compliance with all HIPAA, FACTA, PCI, and many other regulatory requirements.

Our Privacy Policy can be found here.

Security. Service. Reliability.

What makes File Management Pros different from both national and local competitors is our complete dedication to outperforming them in all of the following areas.

Security

Ensuring the highest levels of physical and cyber security for our clients defined for our industry. And having our efforts audited and certified.

Service

Providing superior client centric service every day. Local service staff always providing immediate answers and confirming service delivery.

Reliability

Delivering everything we promise when we promise it. Never missing a scheduled pick up, delivery or shredding bin service date.

Document Storage

Off-site storage at FMP is almost always more economical than other options such as self-storage units and certainly more secure.

Document Scanning

FMP can provide solutions for scanning large or small amounts of records of virtually any type. We can upload completed files directly to your network, provide you with secure lockbox access.

Document Shredding & Destruction

Professional document destruction or shredding can protect your organization from the most frequent cause of information breaches, employee error or carelessness.