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Industry Info

The Mini Storage Option

If you store your important records in a mini storage unit or are considering that option, please consider the following issues noted recently by a Certified Records Expert.

Concerns over the use of Mini Storage Units

Security

  • Typical mini storage unit are not HIPPA Compliant
  • Units are typically not monitored for fire or theft intrusion
  • Theft intrusion usually limited to a simple padlock
  • No detailed inventory tracking or audit service
  • Usually there are no fire suppression or sprinkler systems
  • No monitoring for pest infestation
  • No monitoring for presence of water or mold
  • Contents can be auctioned if bills run past due 45 days

Safety

  • Sometimes in very undesirable locations
  • Security gate pass codes are typically and easily provided to non-renters
  • Physical risks of persons retrieving boxes, such as falling boxes, unsafe ladders etc.
  • Potential for unsafe materials including chemicals or drugs stored in adjacent units

Costs

  • Storage units are not scalable
  • Shelving or racks must be purchased for each unit
  • Extensive employee or personal time required for placement, retrieval and purging
  • Capacity – a unit large enough for 150 boxes is usually $120+
  • Commercial Storage Companies typical cost for 150 boxes$45-$55 per month

Security. Service. Reliability.

What makes File Management Pros different from both national and local competitors is our complete dedication to outperforming them in all of the following areas.
Security
Ensuring the highest levels of physical and cyber security for our clients defined for our industry. And having our efforts audited and certified.
Service
Providing superior client centric service every day. Local service staff always providing immediate answers and confirming service delivery.
Reliability
Delivering everything we promise when we promise it. Never missing a scheduled pick up, delivery or shredding bin service date.

Document Storage

Off-site storage at FMP is almost always more economical than other options such as self-storage units and certainly more secure.

Document Scanning

FMP can provide solutions for scanning large or small amounts of records of virtually any type. We can upload completed files directly to your network, provide you with secure lockbox access.

Document Shredding & Destruction

Professional document destruction or shredding can protect your organization from the most frequent cause of information breaches, employee error or carelessness.